Chair Letter Toolkit

• Advice for Chairs on How to Write an Effective Tenure and Promotion Letter 
• Guidelines for Writing Promotion and Tenure Letters 
• Template for Chair’s Letter to the Dean’s Office Proposing Promotion
• Chairs letter PT Slides
• For the 2026-2027 promotion and tenure cycle, department chairs have the option of sending an “evaluation form with an optional letter” or  an “evaluation form with a required letter” to the letter writers for Mission Track faculty Only. The Office of Faculty Affairs and Professional Development recommends that the “evaluation form with a required letter” be used but the decision is up to the department chair. The letter writers can simply submit the evaluation form and a copy of their CV instead of a letter.

Solicitation of Letters of Evaluation

• Instructions
• Sample Chair’s External Letter
• Sample Chair’s Internal Letter