Chair Letter’s Toolkit

• Advice for chairs on how to write an effective tenure and promotion letter 
• Guidelines for Writing Promotion and Tenure Letters 
• Template-chairs-letter-proposing-promotion
• Chairs letter PT Slides
• For the 2025-2026 promotion and tenure cycle, department chairs have the option of sending an “evaluation form with an optional letter” or  an “evaluation form with a required letter” to the letter writers for Mission Track faculty Only. The Office of Faculty Affairs and Professional Development recommends that the “evaluation form with a required letter” be used but the decision is up to the department chair. The letter writers can simply submit the evaluation form and a copy of their CV instead of a letter.

Solicitation of Letters of Evaluation

• Instructions
• Instructions (word)
• Sample Chair’s  External Letter Word Document
• Sample Chair’s External Letter
• Sample Chair’s Internal Letter Word Document
• Sample Chair’s Internal Letter